Accounting Reports

Landlord Vision includes its own powerful on-board accounts package.  Every invoice and expense will appear in these reports.  For more information on the Income Tax Report, please click here.

All the accounting reports pull information from the following places and the income and expense accounts will have been set here:

  • Property Manager > Expenses
  • Property Manager > Income
  • Tenant Manager > Payment Schedule / Invoices / Payments
  • Finance Manager > Mortgages Loans
  • Account Manager > Journal

If you are running a company-owned portfolio, you can enter your tax year dates in Settings > Financial Settings.

Landlord Vision groups all the payments into various income and expense accounts.  For a complete list and to add to these, please head to Settings > Chart of Accounts.  Here is a round up of what the reports do:

Balance Sheet

This is your standard balance sheet and shows your income and expenses for your property business which you should use if you are running a company-owned portfolio.  The balance sheet takes all of the transactions that are entered into the software up to a month or a date that you specify.  As you might expect, the liabilities and the equities need to equal the assets.

Bank Reconciliation

The bank reconciliation report allows you to see which bank statement transactions are reconciled to which Landlord Vision transactions.  It will also show which ones are not allocated to anything, allowing you to spot duplicates and incorrectly matched payments.

Bank/Card Transactions

A list of all of the transactions assigned to each of your bank and card accounts between whichever dates you choose.

Cash Flow

The cash flow report summarises all of your transactions on a per month basis, showing you all of your incomes and outgoings and then giving you a net figure for the month at the end.  If you have repeating expenses and upcoming invoices already entered in a payment schedule, it will show these for the future months, giving you an idea of the minimum you can expect based on what has been entered already. 

Use the buttons at the top to toggle the chart between Income vs Expenses and Net Cash Flow vs Closing Bank Balance. 

Cash Flow Audit

This report allows you to see what transactions make up the different parts of the Cash Flow report on a single page. On the Cash Flow report you can click on the down arrow in each monthly column to see those specific transactions, whereas this report helps you to find ones that may not be where you thought they might be without clicking lots of different locations.  Use the search options in your browser to speed the process up.

Nominal Ledger

The nominal ledger provides an alphabetised list of all of your income and expense accounts, detailing all of the incomes and outgoings for each one.  You can filter by account, property and time period.

Profit and Loss

A complete list of all of your incomes and outgoings, excluding capital expenses.  You can view this information for each property, room or for the portfolio as a whole, so you can see the total income and expense for any one of your properties and how it is performing.  The P&L report uses the accruals method of accounting to calculate its numbers.  This is the report that you should use if your portfolio is owned by a company rather than yourself.

Trial Balance

The Trial Balance report gives you a breakdown of the incomes and outgoings of every income and expense account in Landlord Vision.  You can set the end of your accounting period and pull off the numbers for your accounting statements.